How to Create and Use AutoText Entries in Microsoft Office Word Document?

Current versions of Microsoft Word include features that users might not have imagined, including using Microsoft Word’s auto-text capabilities to create content faster and with fewer errors. If you use Word a lot, there are likely phrases, blocks of text, or graphics that you use frequently. Word’s AutoCorrect and AutoText features are designed to help you quickly insert those repetitive entries, saving you time. Examples can include adding your signature to the end of a letter or adding repetitive language to documents such as contracts or requests for proposals.

You can use the phrases frequently if you work in an organization and use Microsoft Word documents for correspondence. Typing the exact phrase over and over is a waste of time. You can save time by making small changes to a Microsoft Word document. You can create and use custom AutoText entries for frequently used phrases in Microsoft Word documents and save time. It is a good idea to speed up the content creation process in Microsoft Word. The good news is that you can save a lot of time with just a few clicks. This risewindows article will guide you on creating and using AutoText entries in Microsoft Office Word Documents.

How to Create a New AutoText Entry in Microsoft Office Word Document?

Step 1. First, open a blank document and type the content you want to use regularly to create a new AutoText entry in an MS Office Word document.

Step 2. Now, select all the content you want to rewrite automatically in a new word document.

Step 3. Then, click on the Insert tab. From the “Text” group, click on “Quick Parts.”

Step 4. After that, select “AutoText” and click “Save Selection to AutoText Gallery.”

Step 5. Next, a new dialog box, “Create New Building Block,” will open. “Quick Parts.”

Alternatively, the “Create New Building Block” window will open by pressing Alt + F3 keys from the keyboard.

Step 6. Then, write a user name on the Name field that you can remember.

Step 7. Click the OK button to save the new AutoText entry.

After clicking on the OK button, your AutoText entry will save.

How to Use an AutoText Entry in Microsoft Office Word Document?

Step 1. First, open an MS Word document to use your AutoText entry. Now, place your cursor where you want to insert the text in your Word document. Then, navigate to the “Insert” tab and click the “Quick Parts” icon in the “Text” group. Then, select AutoText.

Step 2. After that, a list of AutoText entries appears; select the one you want to use. Since we have created only one AutoText entry with the name blog, it seems there.

Step 3. Click on the AutoText entry, and that content will immediately copy into your word document with the same formatting.

Alternatively, type the name of the AutoText entry on an MS Word document where you want to paste the content. Once you have typed the name of the AutoText entry, press Enter or F3 from the keyboard (In MS Office 2016, by pressing the Enter/F3 from the keyboard, you can paste the AutoText paragraphs. However, in MS Word 2007, you need to press F3 by keeping the cursor within the text or beside the text.). For my example, we have created an AutoText entry with the blog’s name. We will write the blog and press Enter from the keyboard. This paragraph info will copy from the official MS Word Document page.

How to Delete an AutoText Entry in Microsoft Office Word Document?

Step 1. First, open an MS Word document to delete an AutoText entry from the Microsoft Office Word document.

Step 2. Now, navigate to the Insert tab, click the “Quick Parts” icon, and then hover over “AutoText.”

Step 3. Then, the “Building Blocks Organizer” window will appear, and the AutoText entry you right-clicked will highlight.

Step 4. After that, click the “Delete” button to delete the AutoText entry at the bottom of the window.

Step 5. Finally, a message will appear to confirm that you would like to delete this entry; then,  click “Yes” to delete the same.

So, the selected AutoText entry will delete now.

That’s it for the article.

I hope this post will be helpful to you.

Good luck & keep growing, guys.

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